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July 15, 2010 Minutes
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STATE OF MISSISSIPPI                                                            COUNTY OF LOWNDES                                                       

July 15, 2010                                                                                 MINUTE BOOK #_____ 

BE IT REMEMBERED that a regular meeting of The Board of Supervisors of

Lowndes County, Mississippi, was held at The Lowndes County Courthouse,

Columbus, Mississippi, Thursday, the 15th day of July, 2010, commencing

at 9:00 A.M.

PRESENT:

Harry Sanders                  Supervisor, District 1, Board President

Frank Ferguson                Supervisor, District 2, Board Vice-President

John Holliman                 Supervisor, District 3

Jeff Smith                          Supervisor, District 4

Leroy Brooks                    Supervisor, District 5

Tim Hudson, Esq.             Board Attorney

Linda Speed                        Deputy Chancery Clerk

C.B. (Butch) Howard        Sheriff

Ralph Billingsley               Administrator, Lowndes County

  

County Staff Members

Members of News Media

County Citizens

The following proceedings were had:

                             

                                 CALL TO ORDER/INVOCATION

          - Call to order, Harry Sanders, Board President

          - Presiding, Harry Sanders, Board President

- Invocation, John Holliman, Supervisor, District 3

                                                     I

                                       BOARD AGENDA

    Reference:  Amendments to Agenda

           - Motion by Supervisor Brooks to adopt agenda as amended    

         - - Second by Supervisor Ferguson    

              - - - Vote  5-0     

(Exhibit A attached hereto and incorporated herein)

        II

                                               BOARD MINUTES

     Board Minutes for July 6, 2010, presented by Deputy Chancery Clerk for

     Board consideration

  

 - Motion by Supervisor Smith to approve July 6, 2010, Minutes of

   Board of Supervisors’ Meetings 

                - - Second by Supervisor Holliman

                     - - - Vote 5-0  

                                                             III

                                                DAVIS BASINGER

                                             Chief Financial Officer 

      A.  Reference:  Claims Docket – Period Ending July 15, 2010

  - Motion by Supervisor Holliman to approve and spread upon Minutes

    of Board Claims Docket for period ending July 15, 2010     

               - - Second by Supervisor Ferguson    

                   - - - Vote 5-0 

  (Exhibit B attached hereto and incorporated herein)    

     B.  Reference:  Financial Statements – June, 2010

           - Motion by Supervisor Smith to approve and spread upon Minutes

             of Board financial statements for period ending June, 2010     

             - - Second by Supervisor Brooks   

                  - - - Vote 5-0 

 (Exhibit C attached hereto and incorporated herein)   

 C.  Reference:    Sheriff’s Department State Inmate/Parole Violators

                              Report – May, 2010

                                                 

          - Motion by Supervisor Ferguson to ratify and spread upon Minutes 

   of Board May, 2010, daily meal log and medical expense report re:

   State inmates and parole violators incarcerated at Lowndes County

  Adult Detention Facility the month of May, 2010

  - - Second by Supervisor Holliman   

                - - - Vote 5-0

 (Exhibit D attached hereto and incorporated herein)

    

                                                              IV

                                 GEORGE CRAWFORD, Project Analyst

                         Golden Triangle Planning & Development District

     A.  Reference:   Project Star  - Memorandum of Agreement

             

- Motion by Supervisor Holliman to approve and authorize Board

    execution of Memorandum of Agreement among New Process

    Steel, Mississippi Steel Processing, and Severstal for CDBG project

    for road, water, sewer and rail improvements

    - - Second by Supervisor Smith   

                 - - - Vote 5-0

 (Exhibit E attached hereto and incorporated herein)

   

     B.  Reference:  Project Star – Resolution – Funding Match

  - Motion by Supervisor Sanders to adopt Resolution authorizing

    County commitment of $233,000 from local/private sources to 

    total cost of Project Star in order to receive maximum benefit

    of available grant funds

    - - Second by Supervisor Ferguson   

                 - - - Vote 5-0

 (Exhibit F attached hereto and incorporated herein)

   

     C.  Reference:  Project Star – Resolution – GTPDD Application

  - Motion by Supervisor Sanders to adopt Resolution authorizing

     Golden Triangle Planning & Development District to submit

     Community Development Block Grant application and there-

     after administer same to provide for funding of infrastructure

     improvements at site of New Process Steel and Mississippi Steel

     Processing (Project Star)  

     - - Second by Supervisor Holliman   

                   - - - Vote 5-0

 (Exhibit G attached hereto and incorporated herein)

   

                                                             V

                                 PATSY PATTERSON, Home Specialist

                         Golden Triangle Planning & Development District

     Reference:  Public Hearing – Lowndes County’s Home Project

- Motion by Supervisor Brooks to set public hearing regarding

  County’s home project on August 3, 2010, 5:30 P.M.

    - - Second by Supervisor Sanders   

                  - - - Vote 5-0

                                                             VI

                              BOB CALVERT, County Engineer

                                     Calvert-Spradling Engineers

     A.  Reference:  9:15 A.M. Public Hearing – Closure/Old Macon Road

  - Motion by Supervisor Brooks to open public hearing regarding    

    proposed closure of abandoned portion of Old Macon Road

    - - Second by Supervisor Smith    

         - - - Vote 5-0    

          No Public Comments

- Motion by Supervisor Sanders to close public hearing

    - - Second by Supervisor Ferguson    

         - - - Vote 5-0    

(Exhibit H attached hereto and incorporated herein)

B.     Reference:  Resolution – Closure/Old Macon Road

  - Motion by Supervisor Brooks to adopt Resolution declaring

    the abandonment of unused portion of Old Macon Road effective

    immediately  

    - - Second by Supervisor Sanders    

         - - - Vote 5-0    

(Exhibit H-1 attached hereto and incorporated herein)

C.     Reference:  Board Order – Acceptance of Project #SAP-44(6)M 

  - Motion by Supervisor Brooks to accept contract for State Aid

     Project #SAP-44(6)M and release contractor from further

     maintenance responsibility

    - - Second by Supervisor Holliman    

         - - - Vote 5-0    

(Exhibit I attached hereto and incorporated herein)

D.    Reference:  Utility Permit – AT&T

  - Motion by Supervisor Ferguson to approve AT&T utility permit

    application to construct telecommunication facilities along or

    across Kelsey Lane and Maddie Cove

    - - Second by Supervisor Brooks    

         - - - Vote 5-0    

(Exhibit J attached hereto and incorporated herein)

                                                              VII

                                                  BRENDA LATHAN

                                   VP, Economic Development, The Link

Reference:  Interlocal Cooperation Agreement

  - Motion by Supervisor Brooks to acquiesce and authorize Board

    execution of Interlocal Cooperation Agreement between City of

    Columbus and Lowndes County for participation in Tax Increment

    Financing for development of hotel/restaurant project at 18th

    Avenue and 6th Street by Columbus Development, LLC

    - - Second by Supervisor Smith    

         - - - Vote 5-0    

(Exhibit K attached hereto and incorporated herein)

                                                             VIII

                                                 GREG ANDREWS

                                        Lowndes County Tax Assessor

                 

    A.  Reference:  Out of State Travel - Equipment Repair

 - Motion by Supervisor Brooks to approve out-of-state travel for

   County employee to Pell City, Alabama, for equipment repair

   - - Second by Supervisor Ferguson    

         - - - Vote 5-0    

(Exhibit L attached hereto and incorporated herein)

    B.  Reference:  Advertisement – County Office Closure

 - Motion by Supervisor Holliman to advertise closure of County

    Tax Office for business transactions between the hours of noon

    and 5 P.M., July 23, 2010, due to relocation of office

    - - Second by Supervisor Ferguson    

         - - - Vote 5-0    

(Exhibit M attached hereto and incorporated herein)

                                                               IX

                                                     RONNIE BURNS

                                               County Road Manager

      A.  Reference:  Drainage/Ditch Work

            (1)   - Motion by Supervisor Smith to authorize drainage/ditch

             work at 1058 George Bridges Road to alleviate damage to

             adjoining County road; Hold Harmless Agreement having

            been obtained from affected land owner

            - - Second by Supervisor Brooks   

                           - - - Vote 5-0

(Exhibit N attached hereto and incorporated herein)

 

           (2)   - Motion by Supervisor Holliman to authorize drainage/ditch

             work at 832 Steens Road to Lagrone Road to alleviate damage 

             to adjoining County road; Hold Harmless Agreement having

             been obtained from affected land owner

             - - Second by Supervisor Brooks   

                            - - - Vote 5-0

(Exhibit O attached hereto and incorporated herein)

 

    B.  Reference:  Culvert Installation - TVA

- Pursuant to Road Manager request, Motion by Supervisor Holliman

  to provide 2 trailer loads of clay gravel for culvert installation by TVA

  at 1111 South Lehmberg Road 

      - - Second by Supervisor Smith   

                    - - - Vote 5-0

(Exhibit P attached hereto and incorporated herein)

   

    C.  Reference:  Road Department Equipment

          (1)   Surplus Property

        - Motion by Supervisor Holliman to declare one dump truck and

           four cherry picker tractors surplus property

            - - Second by Supervisor Sanders     

                          - - - Vote 5-0

(Exhibit Q attached hereto and incorporated herein)

          (2)   Sale of Surplus Property

- Motion by Supervisor Sanders to sell 1995 Ford L-9000 dump

   truck, VIN #1FDZU90T2SVA54153, and one 1996 Ford 6640

   cherry picker tractor, VIN #037851B, to City of Columbus;

   and three cherry picker tractors as follows to be sold at Deanco

   Auction, all having been declared surplus property:

   1995 Ford 6640, VIN #000618B

   1996 Ford 6640, VIN #037784B

   1996 Ford 6640, VIN $037800B

            - - Second by Supervisor Ferguson    

                          - - - Vote 5-0

     D.  Reference:  Road Department Board Reports     

- Motion by Supervisor Brooks to approve and spread upon Minutes

   of Board culvert report and work orders for the month of May,

   2010, as well as work schedule for month of August, 2010 

      - - Second by Supervisor Smith   

                    - - - Vote 5-0

(Exhibit R attached hereto and incorporated herein)

       

                                                                X    

                                                 LINDA SPEED

                                        Deputy Chancery Clerk

     A.  Reference:  Civil/Criminal Justice Court Reports – June, 2010

 

- Motion by Supervisor Holliman to approve and spread upon Minutes

  of Board Lowndes County Justice Court civil and criminal collection

  reports for June, 2010, in amounts of $24,814.43 and $59,125.02

  respectively                

              - - Second by Supervisor Brooks   

                   - - - Vote 5-0  

(Exhibit S attached hereto and incorporated herein)

     B.  Reference:  Sheriff’s Report of Monies Received – June, 2010

    - Motion by Supervisor Smith to approve and spread upon Minutes 

      of Board Sheriff’s report of monies received for June, 2010, in

      amount of $9,867.26 

      - - Second by Supervisor Sanders   

           - - - Vote 5-0

(Exhibit T attached hereto and incorporated herein)

   

                                                                XI

                                               RALPH BILLINGSLY

                                               County Administrator

     A.  Reference:  Employment of Engineer – Energy Efficiency Grant

 - Motion by Supervisor Smith to hire Corbett Legge and Associates

              to provide specifications and certify efficiency standards mandated

              by Energy Efficiency Grant for implementation of County project        

              - - Second by Supervisor Brooks     

                    - - - Vote 5-0  

  B.  Reference:  Change Orders – Administration/Tax Office Building

- Motion by Supervisor Ferguson to approve change orders to the

   renovation of new Administration/Tax Office Building on Main Street

             - - Second by Supervisor Holliman     

                  - - - Vote 5-0 

 

(Exhibit U attached hereto and incorporated herein)

C.  Reference:  Grading/Drainage – Health Department 

          - Motion by Supervisor Brooks to approve grading and drainage plan

             at Health Department location, same to be accomplished with use of

             contingencies by County Road Department 

             - - Second by Supervisor Holliman     

                  - - - Vote 5-0 

(Exhibit V attached hereto and incorporated herein)

  D.  Reference:  Furniture Purchase – Administration/Tax Office Building

- Motion by Supervisor Brooks to authorize purchase of furniture for

   new Administration/Tax Office Building  (See attached itemization

   with cost)

             - - Second by Supervisor Ferguson     

                  - - - Vote 5-0  

(Exhibit W attached hereto and incorporated herein)

 E.  Reference:  Resolution - VOIP

       - Motion by Supervisor Brooks to adopt Resolution implementing

          authority granted by legislation to impose service charge on Voice

          Over Internet Protocol subscribers in County’s Emergency

          Communication District

            - - Second by Supervisor Holliman     

                 - - - Vote 5-0  

 

(Exhibit X attached hereto and incorporated herein)

  F.  Reference:  Relocation of County Offices

- Motion by Supervisor Smith to employ The Chair Doctor to move

  County offices from Courthouse to new Administration/Tax Office

  Building at cost of $5,600 (lowest of 3 quotes)

            - - Second by Supervisor Ferguson     

                 - - - Vote 5-0  

 

(Exhibit Y attached hereto and incorporated herein)

                                                             XII

                                            TERRY THOMPSON

                                                Purchasing Clerk

        

   A.  Reference:  Sole Source Vendor – Relocation of Computer Equipment

- Motion by Supervisor Holliman to declare Premise a sole source

   provider for relocation of Tax Office computer equipment to new

  Administration/Tax Office Building

              - - Second by Supervisor Smith     

                   - - - Vote 5-0  

 

      B.  Reference:  Advertisement for Bid -  Heating/AC System

- Motion by Supervisor Ferguson to advertise for bid on 8 heating/

  cooling units and 1 heating/cooling split system, same to be purchased

  through ARRA Energy Efficiency Entitlement Grant

              - - Second by Supervisor Holliman     

                   - - - Vote 5-0  

 

  (Exhibit Z attached hereto and incorporated herein)

                                                               XIII

                                           C.B. ‘BUTCH’ HOWARD

                                                           Sheriff

      Reference:  Adult Detention Center Inmate Meal Log – June, 2010

   

 - Motion by Supervisor Holliman to approve and spread upon Minutes

              of Board June, 2010, inmate daily meal log for Lowndes County

              Adult Detention Facility

     - - Second by Supervisor Ferguson   

                   - - - Vote 5-0

 (Exhibit AA attached hereto and incorporated herein)

    

                                                              XIV

                                                   LEROY BROOKS

                                               Supervisor, District 5

 

   Reference:  Resolution – Reverend Joe Lee Peoples

 - Motion by Supervisor Brooks to adopt Resolution recognizing

    the Reverend Joe Lee Peoples as Pastor of The Stephens Chapel

    Missionary Baptist Church for 38 years and in appreciation and

    gratitude for his years of service to Lowndes County and its citizens         

               - - Second by Supervisor Ferguson     

                    - - - Vote 5-0  

 

(Exhibit BB attached hereto and incorporated herein)

     

                                                              XV

                                                      JEFF SMTH

                                               Supervisor, District 4

      

      Reference:  Courthouse Renovation

             Discussion of Same

             Concepts forthcoming by Architect

      No Action By Board

                                                             XVI

                                 BOB CALVERT, County Engineer

                       JACK JACKSON, State Aid Road Construction

      A.  Reference:  Bid Opening – LSBP (44)11 – Old Wolfe Road

            (See attached Bid Sheet for Contractors and Total Bids)

  - Motion by Supervisor Brooks to take said bids under advisement

     pending tabulation of same        

                - - Second by Supervisor Smith     

                    - - - Vote 5-0  

 

(Exhibit CC attached hereto and incorporated herein)

     B.  Reference:  Bid Opening – LSBP (44)12 – Prichard Road

            (See attached Bid Sheet for Contractors and Total Bids)

  - Motion by Supervisor Holliman to take said bids under advisement

     pending tabulation of same        

                - - Second by Supervisor Brooks     

                    - - - Vote 5-0  

 

(Exhibit DD attached hereto and incorporated herein)

                

                                                               XVII

                                                     TIM HUDSON

                                                    Board Attorney

      A.  Reference:   Bankruptcy Issue – Tax Office

 - Motion by Supervisor Sanders to retain Attorney Gawyn Mitchell

              to have stay lifted on real property wherein ad valorem taxes are

              owed to County in amount of $74,273 by bankruptcy debtor, James

              A. Lancaster Family Trust        

              - - Second by Supervisor Brooks     

                    - - - Vote 5-0  

 

(Exhibit EE attached hereto and incorporated herein)

      B.  Reference:   Rail Authority – TIGER Grant

            - Motion by Supervisor Sanders to apply for TIGER Grant and to

               contribute $5,000 toward cost of obtaining said grant, same

               contingent upon participation by ‘all’ counties

               - - Second by Supervisor Ferguson     

                     - - - Vote 5-0  

 

                                                              XVIII

                                       CLOSED DETERMINATION

       Reference:  Tax Matters

             Motion by Supervisor Sanders for closed determination

             Discussion/determination re: need for executive session

                                                              XIX

                                              EXECUTIVE SESSION

       Reference:  Tax Matters

             - Motion by Supervisor Brooks to go into executive session

                - - Second by Supervisor Holliman     

                     - - - Vote 5-0  

 

            Discussion re:  Section 42 housing tax exemption

(Exhibit FF attached hereto and incorporated herein)

            Discussion re:  Lease-hold interest of privatized housing

            - Motion by Supervisor Sanders to conclude executive session

               and resume public Board meeting          

               - - Second by Supervisor Holliman      

                     - - - Vote 5-0  

 

                                                             XX

                                         OPEN BOARD MEETING

        Reference:  Ad Valorem Tax Assessment – Columbus Heights

                              Board Order                                 Subdivision, LP

             - Motion by Supervisor Sanders to deny request by Columbus

               Heights Subdivision, LP, for ad valorem tax reduction under

               Section 42 housing

                - - Second by Supervisor Brooks     

                     - - - Vote 5-0  

(Exhibit GG attached hereto and incorporated herein)

                                                             XXI

                                                 ADJOURNMENT                                                  

            

- Motion by Supervisor Sanders to adjourn Board of Supervisors’

   meeting until August 2, 2010, 9:00 A.M.

              

                - - Second by Supervisor Brooks

                    - - - Vote 5-0

 (WHEREUPON, the Board of Supervisors adjourned at 10:50 A.M., July

   15, 2010)